Business Travel

Meetings Management

We view meetings as opportunities. To connect. To generate value. To create a meaningful experience with both immediate and lasting impact.  At reTreat Travel, we know meetings are an important part of your business, and we want to help you make the most of your investment.

Our Certified Meeting Planners and Certified Association Executives have more than 15 years in the industry and are uniquely positioned to manage meetings and events locally, regionally, internationally and across the globe.

We offer best-in-class capabilities, from program implementation to optimization, to deliver powerful meeting experiences. We help you consistently achieve business results, maximize saving opportunities, and gain greater visibility into your meeting spend and activity.

Our complete offering combines unparalleled global access to consultative experts, industry-leading partners, and a wide-range of scalable, customizable solutions to meet your needs. Through best-of-breed tools, technologies and analytics we ensure you are successful, confident and satisfied.

We have the experience to deliver the right approach for you.  Whether you are looking for return on investment, return on experience or both, we can deliver.

Services offered include:

  • Research of suitable locations, venues, transport, activities, and equipment.
  • Provision of creative event proposals and estimated budgets.
  • Meeting and travel policies/insurance limitations adhered to.
  • Negotiation of best available supplier contracts and payments.
  • Coordination of essential details that ensure a smooth event.
  • Management and consolidation of event-specific information and delegate data.
  • Tailor made web registration tool if required.
  • Conducting site visits and providing on-site management and materials. Reconciliation of post event costs and post event debrief.

 

Additionally, we offer comprehensive Venue Sourcing services as well as Group Air booking and management services to deliver a truly comprehensive event management experience.

Hotel Site Selection and Contracts Negotiation

Are you a travel manager who is comfortable planning and coordinating your own event but need help researching and negotiating hotel contracts? reTreat Travel is  dedicated to identifying and securing the best location for your program. We'll provide specific, focused expertise to match your needs with the best properties available. We will obtain as many proposals as necessary, evaluate them and present you with a list of viable options. Our team of expert contract negotiators are especially focused on contract language that will help prevent problems that may develop as the program takes place (e.g. attrition and cancellation clauses).

Here's what we'll do for you:
* Research and identify properties that meet your requirements.

* Make initial contact with properties in a single or multiple destinations.

* Obtain proposals or have them sent directly to you.

* Review proposals for accuracy and confirm they address your needs.

* Provide a summary of proposal highlights.

* Negotiate hotel contracts and concessions.

* Review contracts for deposits, cut-off dates, attrition penalties etc.

* Arrange site inspections.

* Assist with short term booking turnarounds and program relocations.

* Anticipate problems before they occur and make sure they don't.

* Save you a great deal of time and money.